Administrative Executive, Receptionist

Admin:
• Ensure the office environment is tidy and appropriate for working
• Manage the asset (meeting rooms, inventory, equipment, and merchandise, etc.) and facilities of the office
• Maintain office supplies
• Prepare and support for administrative paper
• Keep an eye on office matters for timely solutions
• Involve in the onboarding and offboarding process for employees
• Receive & send correspondences
• Take charge of the reception, such as receiving phone calls, greeting guests and clients, working with postmen, sorting and distributing posts.
• Take care of office operations to ensure the office operates smoothly, including seating arrangement, relocation, office decoration, tree management, shipment, and company gifts delivery.
• Contribute to the team by accomplishing related tasks as needed.
• Work with third parties on office matters
• Follow up office contracts such as rental and internet contracts
Purchasing:
• Work with external vendors to purchase supplies as requested
• Keep track and evaluate the vendors and distributors
• Ensure the process is implemented in accordance with ISO
• Arrange accommodation and transportation for business trips of employees and clients.
Others:
• Monitor annual & sick leaves, employee’s timesheet, OT, working modes.
• Take care of benefits related to Sickness, Marriage, Maternity and Bereavement
• Follow up SI, HI, UI paperwork
• Take charge of Premium Healthcare Program
• Responsible for Teambuilding allowance
• Coordinate with the Engagement team to organize internal and external activities.