Security Administrator

Objective:

• Security database
• Document control
• Logistics for meetings and events;
• Calendar schedule(s) for manager and / or department
• Travel arrangements and expense reports
• Office supplies for department

Key responsibilities/duties:

• Responds to phone calls and attend to customers’ need.
• Work performs within generally defined parameters.
• Compiles and consolidates security reports.
• Normally receives general instructions on routine work, detailed instructions on new work.
• Drafts, composes, types and proofs correspondence using current office software applications.
• Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information.
• Schedules and coordinates logistics for meetings and events; organizes and manages calendar schedule(s) for manager and / or department.
• Makes meeting minutes for regular team meetings and others when required.
• Makes travel arrangements and prepares expense reports, including: travel requests, flight and hotel booking, gasoline, cash advance, expense settlements,… for team members (such as transportation allowance, per diem, investigation fees, entertainment fees, outsourcing contract. . .)
• Maintains office supplies such tracking and makes order / request of stationary every month.
• Serves as an information resource and / or communication channel for policies and procedures; and is a resource for office related software applications.
• Copies, collates, sorts and distributes materials .
• Prepares and submits time-sheet of team to HR every month.
• Duties may also include execution of research, data analysis and preparing reports and / or recommendations.
• Prepares and manages annual security budget
• Engages in appropriate security programs / projects.