Secretary & Receptionist (Urgent)

List of work responsibilities:

- Create and maintain a warm, inviting, professional and efficient environment for all visitors to VCI Legal facilities and offices

- Answer telephone calls and contacts of third parties calling VCI Legal in a professional and international manner in fluent English and Vietnamese

- Maintain the appearance & hygiene of the reception and meeting / conference areas

- Manage incoming and outgoing mail and couriers;

- Send/receive faxes and distribute to staffs

- Filing/retrieval of documents of clients

- Limited role of cashier for small office

- Assist in visitors schedule and program; travel planning, ticketing and booking events

- Regular updates for library index; file & document name lists; and maintain filling systems in a clean, efficient and professional manners

- Translate documents in Vietnamese/English

Key (Internal) Customers & Reporting Line

- Report to Administrative Manager

- Provide assisting services under requirements of managing lawyer, partner & professional staffs:

- Managing Lawyer, partner: personal assistance tasks upon request;

- Administrative Manager and professional staffs: non-professional tasks for clients