HR (& Admin Assistant Manager)

*** Objective of the function:

• Maintain operations and administrative activities of HCM and Hanoi representative office smoothly

• Supporting effectively HR & Admin and other Departments

• Provide general support and assistance to the HSE in HoChiMinh office

*** Main responsibilities:

* In charge of all HR activities for Hanoi & Hochiminh office (including the Commercial team in central)

• To be an HR Partner in recruitment tasks and on-boarding/off-boarding process.

• Implement the development training program and E-learning system.

• Organize and maintain personnel records, enter new data, and update previous employee data in internal HR databases

• Update and maintain office, company policies (Rules, regulations, procedures) and ensure employee follows all compliance

• Monitor attendance records, annual leaves, and support for the team

* Manage administration works of HCM and HN office

• Manage and plan office expense, travel cost and HR & Admin budget

• Maintain the office condition through regular inspection and tidy-up exercise, and ensure the necessary support are provided

• In charge of business travel for all company, visitor; meeting, logistic arrangement (transportation, accommodation, visa, hotel, travel insurance, meal…)

• Liaise with facility/ service vendors (IT/ mobile, internet, printer, office building, security service, cleaning service, Wastewater treatment supplier, transportation service…)

• Plan schedule and organize, support in organizing training, yearly events, annual check-up, teambuilding, employee’s birthday, arrange logistics for meeting, customer’s visit, workshop… support logistics as required

• Contract and purchase, payment arrangement relating to HR & Admin/ Commercial cost following the purchasing and payment procedure, follow up on the collection of incoming VAT invoice, service contracts…

* HSE jobs:

• Supporting HSE in all the Health, safety & environment activities for CDC in HoChiMinh to ensure the safe and healthy working conditions at workplace, scrap collection, fire fighting training, occupational safety and health training, periodic reports.

• Conduct and coordinate audits, periodic internal training, meetings and programs relating to HSE to increase awareness of employees.

• Perform other duties as assigned.

• Answer any employee queries about people or HR-related issues, and help them resolve them internally, if possible

• Perform other duties as assigned.

*** Applied rules, regulations, authorities:

• Amann Group Code of Conduct

• Company policies and regulations

• Complying with work procedures of HR, Accounting, Purchasing