Office Admin (06 months)

Duties and responsibilities:

• Greet visitors coming to the office and direct them to the person they are visiting; Answer incoming calls and greet office visitors in a friendly and professional manner;
• Handle office subscription contracts with all office facility providers; receive monthly bills and prepare payment on time.
• Maintain the tidiness of the reception area;
• Supervise the sanitary staff; manage office stationery and equipment; Keep office records updated;
• Raise monthly purchase requisition for approval and proceed to buy office stationery and supplies for Pantry and other requests
• Raise purchase requisition for approval and proceed to buy office equipments such as table telephone, chairs, desk,….if necessary;
• Up-date and distribution of Employee Telephone List;
• Office contact point to the landlord, all office service vendors; Receive invoices for rental fees, monthly electricity and water usage; check and submit for payment on time.
• Manage meeting rooms’ usage;
• Travel bookings of air ticket, hotel reservation for both local employees and guests from oversea.
• Manage telephone and taxi services and proceed payment
• Manage and operate attendance record machine, extract and send monthly reports to HRM.
• Implementing all instructions and tasks assigned by HR Manager