Office Admin Assistant

Are You Looking for a Great Place to Work?
Join the Game!

About Gameloft
A leading digital and social game publisher, Gameloft® has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms and with an audience of 107 million monthly users offers via Gameloft Advertising Solutions a unique level of visibility and involvement to advertisers. Gameloft operates its own established franchises such as Asphalt®, Order & Chaos, Modern Combat and Dungeon Hunter and also partners with major rights holders including Universal, Illumination Entertainment, Disney®, Marvel®, Hasbro®, Fox Digital Entertainment, Mattel® and Ferrari®. Gameloft distributes its games in over 100 countries and employs 6,000 people worldwide. Gameloft is a Vivendi company.

Reception:
• Greet visitors and direct them to appropriate staff; answer incoming phone calls and transfer them to relevant staff;
• Prepare distribution the incoming and outgoing mails;
• Ensure the good condition and delivery of our consumable items (water, coffee machine, medicine chests in the studio);
• Coordinate the whole process of ordering overtime food;
• Advise on improvement in the office, especially the Public Area,Order/buy office supplies and stationeries;
• Prepare the phone and taxi voucher and track the taxi card usage;

Office management:
• Support by coordinating our needs/request for the maintenance, office equipment, office assets and facilities such as: electricity, machines, office furniture, facilities, air conditioners; meeting rooms, etc
• Support on OM team for business trips;
• Support to the Operative OM team by liaising with the building management, for facilities such as parking access, lift form for service and delivery, toilet maintenance.. etc;
• Support about Team building's process, Entertainment Allowance, Extra Insurance claim;
• Maintain records for office space and office map;
• Coordinate the issuance of office assets such as access cards, printing name cards and standee, mugs, keys…for staff and visitors;
• Monthly maintain an updated repertory list of vendors and general contacts;

Other tasks:
• Support on logistic for the company events, activities, contests, clubs as required;
• Follow up office contracts such as the insurance, rental contacts, etc.;
• Prepare the payment requests, scan invoices, record the monthly payments;
• Advise the management on changes or solutions to improve the office management when necessary;
• Support on OM team for other tasks, upon the actual adaption and readiness of the job holder;
• Assist on reporting process;
• Perform other ad hoc tasks as needed;