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Office Manager

Công Ty TNHH Kỹ Thuật và Thương Mại TAZ

Mức lương: Thỏa thuận Kinh nghiệm: 3 năm Nơi làm việc: Tp Hồ Chí Minh Trình độ: Đại học Đã hết hạn

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Mô tả công việc

Our busy, client-focused office needs a reliable, well-organized Office Manager to handle day-to-day operations with a focus on efficiency and time management.
The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. He/She is responsible for providing office management services to the entire Board of Directors.
Roles and Responsibilities:
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
Organize and schedule meetings and appointments, manage executives’ schedules, calendars and appointments.
Responsible to develop, implement, organize and maintain office policies, operations and procedures by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and implemented, establish and monitor procedures for record keeping, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
Ensure security, integrity and confidentiality of data.
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.
Analyze and monitor internal processes.
Coordinate with IT department on all office equipment.
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
Manage contract and price negotiations with office vendors, service providers and office lease.
Provide general support to visitors.
Responsible for creating PowerPoint slides and making presentations.
Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
Perform review and analysis of special projects and keep the management properly informed.
Responsible for recruiting staff for the office and providing orientation and training to new employees.
Evaluate and manage staff performance.
Ensure top performance of office staff by providing them adequate coaching and guidance
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
Participate actively in the planning and execution of company events.
Handle customer inquiries and complaints.
Manage internal staff relations.
Maintain a safe and secure working environment.
Other additional tasks as assigned by Board of Directors.

Yêu cầu công việc

Preferably educated to degree level or equivalent with certification in business administration/ Management.
At least four to five years of proven office management, administrative or assistant experiences.
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Knowledge of accounting, human resources management, data and administrative management practices and procedures as added advantage.
Computer skills and knowledge of office software packages
strong leadership background