Personal assistant (Urgent)

1. Administrative support for Board of Directors
· Manage the BOD’s calendar and assures clear communication with the team
· Arrange meetings called by BOD and record meeting as well as maintain in chronological order
· Prepare/compose correspondence, presentations, memoranda, and reports in a timely and efficient manner.
· Ensure reports are submitted from all relevant departments on time and organized neatly for the General Director
· Preform administrative work, including filing, faxing, sending out mail, processing incoming mail, for BOD
2. Project Management
· Track project assigned by the General Director and maintain records in an organized fashion
· Follow up on due dates closely
· Identify under-performing team members
3. Coordinate Customer Visits
· Coordinate with Customer Service to plan agenda of customer visits, from arrival to departure.
· Prepare gifts for arrival of guests
· Book accommodation, restaurants, prepare visa if needed
4. Legal Support
· Support BOD’s and coordinate with company lawyers in legal matters – such as new company registration, etc.
· Prepare documents if needed, thoroughly and strategically