Trợ lý hành chính (cho dự án - Hợp đồng dài hạn)

This position is under the IT department. The main duties are to assist the core project management team with the implementation of the Integrated Campus Management System (ICMS), to be the contact point for VGU and software partners, coordinate with internal team member, monitor and report project progress, manage project issues.

• Schedule/organize necessary meeting. Attend and assist to record minute of meetings.
• Keep records of ICMS project reports, necessary project files and documents, or any other relevant correspondences etc. Write or respond to emails.
• Coordinate the activities of all parties involved in the ICMS in order to achieve the project’s objectives
• Supervise the project progress, speed up the productivity to meet deadlines.
• Monitor the project status to identify any problems then discuss with Head of IT and stakeholders to find a proper solution: track status, remind partner, arrange showcase if the request is done, arrange meeting/ discussion if required
• Follow up go live plan, constantly control the iCMS quality, next action monitoring and propose necessary adjustments
• Support Head of IT in both internal and external communication, in communication with partners and other relevant departments.
• Support other IT team members in the tasks related to development functions (e.g. application integration, re-configuration, etc.).
• Conduct other tasks assigned by Application Team Leader and IT Management.