Digital & Communication Executive

* KEY WORKING RELATIONS
- Internal: Trainees, Trainers, and all KOTO staff
- External: Service providers and community service partners.
* RESPONSIBILITIES
Digital and Communication Executive will carry and perform the following responsibilities:
* Marketing and Communications
- Coordinate and prepare content in Vietnamese for KOTO marketing and event activities in a timely manner
- Develop and execute the strategic plan for our social media channels to communicate our key messages across the KOTO Enterprise and Foundation activities and manage internal expectations of how the digital platforms can be used
- Build and help manage media databases locally and communicate key events/activities to media to raise the profile of KOTO
- Assist with the monthly Newsletter distribution
- Host local media partners and ensure our key messages are communicated appropriately
- Assist in creating marketing and communication plans/activities for any events/campaign related to MPE
- Work with KOTO departments to assist with key activities such as Winter Appeal and Dream Trip to support their sponsorship proposals and communications activities
- Support the Trainee Sponsorship program, particularly in developing communications to raise awareness of the Dream Maker program and the creation of videos to fulfill our corporate sponsorship commitments or to develop new corporate sponsorships
- Other tasks assigned by the manager.
* Events Management
- Develop a coordinated event management plan to leverage key partners, suppliers, and sponsors alongside a marketing and communications strategy to leverage maximum support for the activity/event to ensure fundraising is maximized.
- Ensure database of customers and sponsors is maintained and up to date ready for the execution phase of the events
- Work directly with external stakeholders to seek event sponsorship, financial and in-kind support, publicity for our events/activities both locally and internationally.
- Suggest activities/events that will attract new markets and opportunities and funds for KOTO
- Prepare supplier contracts for any purchases within the operation of the events.
- Prepare and execute organizational tasks and logistics prior to and after the event including, but not limited to, resource allocations, risk management, financial management and outcome evaluations.
- Initiate and maintain regular contact with event sponsors and donors to build positive and mutually-beneficial relationships leading to ongoing support.
- Maintain strict adherence of budget allocation and remind entire KOTO team of need to operate within the budget and be abreast of KOTO fundraising targets to ensure they are achieved.
- Create a culture of support within KOTO for assistance with event organization
- Identify opportunities to KOTO to be the beneficiary of corporate charity events.
- Ensure all post-event activities are conducted including thanking sponsors and partners and providing sponsorship benefit reports if required, maintain good financial/budgeting systems and a critical analysis of the event to determine feasibility and what aspects could be incorporated into other events.