Executive Assistant

High-Level Administration

• Manage and maintain the executive’s schedules
• Coordinate workflow
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Keep projects on schedule
• Assist in the preparation of presentation and reporting materials
• Review and summarize miscellaneous reports and documents, prepare background documents and outgoing mail as necessary
• Arrange travel schedule and reservation for the entire company. Ensure the total visibility of travel
• Support in claims for ELC members
• Control the company’s chop and chopping log

Communication

• Compose correspondence/ reports for own or manager’s signature
• Check deadlines on incoming request and put preliminary work in play
• Interact with both internal and external executives efficiently
• Answer phones and direct incoming calls to appropriate party promptly and efficiently

Office Administration

• Manage the work schedule of Company’s executive driver
• Support ODHR & Admin of administrative on office administration as required