HR, Admin Staff

A. POSITION SUMMARY:
HR-Admin Assistant is responsible for internal and external Admin and human resource-related inquiries or requests.
B. SPECIFIC RESPONSIBILITIES DAILY:
1. HR task:
· Perform orientations, onboarding, and update records with new hires (coordinator level).
· Maintain records of personnel-related data (timesheet, personal information, etc.) in both paper and the database.
· Follow up probation result, labor contract renew of employees.
· Assist HR Manager in performance management procedures
· Support other functions as assigned
2. Admin task:
· Welcome guests/visitors, internal managers/staff, provide prompt service/guidance to inquiries, coordinate to serve drinks, meeting rooms & cafeteria
· Responsible for incoming and outgoing correspondences, including filing and sending to the right persons
· Coordinate with other Departments to control company assets: office equipment and machines, taxi cards control, beverage inventories, cartridge control/order/payments, stationary order, control and distribution
· Maintain office tidiness and cleanness, office fumigation
· Assist HR function to organize company events & activities
· Responsible for all matter for car arrangements for staff/ex-pats/guests.
· Responsible for making work permit, temporary residence card, visa letter for all expats and guests.
· Responsible for other matters concerned to expats (apartment, annual leave, air ticket….)
· Responsible for collecting and record data of Health insurance for all employees. Follow up with the supplier and resolve in case need HR support.
· Arrange payments for office bills, service suppliers, and keep receipts
· Other tasks as assigned to ensure smooth running of the office