Junior Administration Assistant (Cum Receptionist)

• Receptionist tasks
o Answering and transferring all incoming calls properly and relevant person (in English and Vietnamese);
o Receiving and welcoming guests and visitors; providing professional, polite and sincere reception to the visitors;
o Keep the reception area and shared area clean and neat.
o Supervise Cleaner Job to ensure all tasks done and office area cleanliness.
o Supporting Preparing office party
o Supporting other departments and other task as require from Board of Directors
o Make sure reception counter avai during working time 9am - 6pm including lunch time

• Admin tasks
o Handling taxi cards and taxi expense reports
o Order stationary for office, warehouse and whisky boutique, stationary, sale sheet , paper bags and place orders when necessary
o Order drinking water
o Manage pantry stock / toiletry
o Manage sales sheet
o Purchase and manage office facilities/services/equipment (USB, HDMI cable, mouse…)
o Work with maintenance team to ensure all equipment, machines, air con in office work well, office clean and professional
o Replace ink toner/ fix printers
o Handling all incoming and out-going mails/ correspondences, couriers (both domestic and international);
o Arrange flowers for office and for customer's events
o Make payment request for all related tasks
o Manage office license and notary license
o Bike parking management
o Booking hotel and fights for back office
o Managing the occupancy of the meeting rooms with beverage;
o Make payment request for all related tasks
• Other requested by HR manager, BOD