Legal Manager

MAIN PURPOSE
• Legal Manager is responsible for ensuring that the Organization’s legal policies are in compliance with the regulatory and legal frameworks of the industry. In addition, the role is also responsible for putting in place legal policies and procedures and ensuring that they are aligned to the Organization’s strategies and that they are adhered to.
• Legal Manager will also serve as an advisor to the Board of Management and provide counsel and guidance with regards to legal matters relating to the Organization.

JOB FUNCTION / RESPONSIBILITIES:
Essential business activities expected from this position:
• Provide legal and integrity advice and counsel to BOD and oversee all disputes and litigation matters on all key business issues and projects and make recommendations to mitigate risks; Create and oversee a best-in-class legal function that is positioned to provide advice and guidance on contracts and a compliance framework; Direct, and monitor the team to drafting, reviewing; and negotiating various types of agreements and contracts ensuring consistency in legal services including purchasing, investment, agency, distribution, construction’s contracts/agreements
• Responsible for reviewing and proposing legal initiatives (both executing initiatives and regulatory initiatives) to best optimize company operations and position in the market. Anticipating and identifying legal issues of concern to management and developing effective legal strategies and practical solutions
• Participating in the negotiation and settlement of legal problems arising in the process of signing and performing contracts and transactions
• Directly work with the law agencies/third parties and participate in settling complaints, denunciations or directly participate in the resolution of procedural proceedings at arbitration agencies, courts to protect the legitimate rights and interests of the Company
• Manage, liaise with, and oversee the use of external service providers, including external counsel, and be accountable for managing performance against agreed financial targets.
• Setting up legal policies and processes of company
• Organize, review the company's internal management documents to ensure compliance with authority, documentary format, issuance procedure
• Ensure effective and timely implementation of legal procedures for business operations & new projects
• Provide timely and proactive training to departments on both new and existing regulations and relevant legal issues
• Ensure legal works are duly and professionally produced and filed. Preparation of supporting documents and coordination with the Company’s outside lawyers (if any) in litigation and make sure that the Management Team is well updated on litigation. Provide legal opinions on contractual matters and instruct external counsel where necessary
• Act as a resource for the interpretation of existing or proposed laws and regulations that could impact the business
• Prepare legal documents for advertising, TVC, event, promotion registration
• Prepare the template of contracts with key terms & conditions for Line Managers to have further discussions or negotiations with suppliers
• Ensure that the company complies with all of the statutory regulations placed upon it by all the relevant authorities, through the effective provision of policy guidelines, compliance reviews, and associated management reporting
• Provide legal advice and participate in the negotiation related to business units in compliance with the regulations and professional procedures of the company and current law in order to ensure the company operating safely and effectively
• Develop strategies and plans for ensuring Regulatory compliance of products in Vietnam
• As a legal expert, provide guidance in checking and interpreting local Cosmetics and Food supplement regulations and other regulation concerning the matter
• Represent Shiseido Vietnam in key industry Associations and drive advocacy plans to harmonize local regulations with ASEAN and support regional projects where needed
• Support to give advice on Regulatory points for product claims and Advertisement
• Draft risk assessments and provide guidance to local RA team in managing Regulatory issues if needed
• Manage RA team and be in charge for product registration plan aligning with business operation. Provide in product claim approval process and ensure compliance of company product and with current cosmetics regulation in Vietnam
• Ensure all required documents are completed on time as per the required deadline for maximizing sales through events, co