Legal Secretary

About the role:
I. Main responsibilities:
- Schedule meetings and manage an extremely active calendar of appointments for Country Managing Partner and the relevant Practice Group;
- Assist in claiming expenses through appropriate channels;
- Maintain confidentiality of all matters pertaining to client’s information; internal management;
- Photocopy, scan and print documents;
- Support in organizing in-house and external events;
- Act as the contact point between Country Managing Partner and internal as well as external stakeholders;
- Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings;
- Prepare draft reports, draft engagement letters/contracts, quotations, English/Vietnamese translation of specification/technical document, etc.;
- Translate, type and format documents;
- Enter/close IntApp Time on a daily basis and close monthly time entries before the Monthly Cut-Off Day;
- Lodge claims and allocate reimbursement of disbursements on a daily basis;
- Organize and store paperwork, documents and computer-based information;
- Receive, distribute and arrange in-out letters, faxes, mails, packages, documents for direct supervisors;
- Assist in promoting our service to clients and potential clients, e.g. coordinate with marketing staff and assist in organization conferences and seminars, arranging client visits and send out promotional materials;
- Coordinate with billing team to issue bills;
- Open new matter;
- Any other duties as may reasonably be assigned.
II. Travel Requirements: As required.

About the team:
I. Function
- The Firm's Services function works closely with our Partners and fee-earners to deliver comprehensive, high quality and high value services to our clients. It is geared towards improving operational and financial performance, and constantly rethinking the services we offer, as well as developing new innovative solutions and platforms.
You will report to: Country Managing Partner, Operations & Facilities Manager, and Lawyers
Your direct reports, if any: N/A
Key relationships
- Country Managing Partner
- Operations & Facilities Manager
- Lawyers
- Principals, Partners and Function Managers of Vietnam Offices
- Secretaries and assistants of the Joint Asian Offices