Thư Ký Tổng Giám Đốc (CEO Secretary)

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently:
- Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks
- Maintain CEO’s agenda and assist in planning appointments, board meetings, conferences etc.
- Secretarial support for meetings as and when required by the CEO, including drafting and circulating, meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
- Receive and screen phone calls and redirecting them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Responsible for organising CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses
- Conduct research, prepare presentations, reports, letters, proposals as assigned; prepares and coordinates oral and written communication with others
- Translate CEO’s messages and documents from English to Vietnamese and vice versa; maintain confidentiality of all sensitive material and information.
- Provides a bridge for smooth communication between the CEO and internal departments; maintain credibility, trust and support with senior management staff. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Attend trainings, events, meetings and conferences relevant to duties and responsibilities as outlined in this job description.
- Assist with CEO’s personal matters including holidays, flights, banking, family and other private matters;