Trợ lý Hành chính (Administrative Assistant)

**Department: HR and Administration
**Reporting Line: HR & Admin Manager
**Working Location: Hanoi or Ho Chi Minh City
Hanoi: Capital Place, 29 Lieu Giai, Ngoc Khanh, Ba Dinh, Hanoi
Ho Chi Minh: Saigon Centre Tower 2, 67 Le Loi, District 1, HCMC
Candidates can apply to this position in Hanoi or HCMC.


**Job Summary
- Handle administrative supporting tasks.

**Accountabilities & Responsibilities
- Greet clients and visitors with a positive, helpful attitude and provide them with refreshments as they wait.
- Answer and direct phone calls in a polite and friendly manner.
- Order office supplies.
- Receive deliveries; sort and distribute incoming mails.
- Deal with courier/ postal.
- Coordinate with third parties (cleaning, transportation, connection…).
- Coordinate with Landlord for any maintenance and fixation if required.
- File office documents (e-file and physical ones).
- Arrange business cards.
- Act as a liaison with other departments and outside agencies when directed.
- Contact relevant parties both internally and externally to collect invoices and gather the information for payment.
- Assist with work permit, visa, the residence card applications for expatriates.
- Performing other relevant duties as required.