Mô tả công việc

ADMINISTRATIVE DUTIES:

  • Organize business travel arrangements for employees including but not limited to flight tickets, transportations, accommodations, visas, ect…
  • Purchase and monitor stationary, grocery, and other office supplies
  • Monitor taxi cards and coordinates monthly taxi claims and payment requests
  • Monitor monthly office expenses and produces monthly expense reports and forecast on Google Drive
  • Recommend and reinforce administrative policies / procedures / forms
  • Coordinate repairs / innovations to office equipment
  • Arrange flowers, food, drinks and meeting rooms for internal and external meetings
  • Monitor record and report daily activities of messenger
  • Arrange airport pickup for guests
  • Be responsible for all incoming mail distributions and outgoing mails arrangements
  • Keep track of all outgoing mail requests / bills / receipts
  • Register / De-register motorbike parking for employees
  • Ensure office services and supplies such as coffee, tea, soft drink, instant noodles and catered food / drinks, etc. for meetings
  • Organize and control expense for employee gatherings and parties
  • Purchase daily fruit and ensure tea lady serve fruit on time
  • Apply visa / work permit / residence card for expats and control the cost within the budget
  • Ensure a clean and neat office. Propose periodic office / air con cleaning and maintenance
  • Create and update regularly suppliers’ contacts and price list of HR & Admin expenses on Google Drive
  • Prepare for new hire: seat, stationary, motorbike parking, name cards, cabinet and other related items
  • Be in charge birthday decoration
  • Resolve other administrative issues and support HR & Admin Team whenever needed

RECEPTION:

  • As key point entry to the organization
  • Ensure a smooth operation and professional appearance of the reception
  • Greet and refer callers / visitors to relevant individual or department in professional manner
  • Take and pass on messages. Determine when something is urgent and expedites a response
  • Other tasks as required by HR Supervisor

HR SUPPORT

  • Open bank account for new employees / Order and distribute monthly phone cards
  • Assist in screening and selecting candidates, arrange for the interview in recruitment.
  • Assist admin task regarding to C&B process
  • Prepare and submit dossiers for optional insurance claim

SUPERVISORY RESPONSIBILITIES

  • Supervise, coach and train cleaner / messenger / intern
  • Regularly provide subordinates constructive feedbacks and plans for improvement
  • Conduct annual performance appraisal for subordinates as scheduled and whenever necessary
  • Be accountable for subordinates’ outputs and performance.
Yêu cầu công việc
  • Bachelor's degree (preferably in administration management)
  • 3+ years working experience in similar position
  • Good command of English (Four skills)
  • Good communications skill
  • Good secretarial skill
  • Team player, helpful & supportive
  • Attention to details
  • Ability to multi-task
  • Proficient computer (Word, Excel, PowerPoint, Outlook)
  • Positive outlook and attitude
Phúc lợi công việc
  • Healthcare Insurance
  • 21 days Annual leave
  • Macbook
Cách thức ứng tuyển

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Logo Công Ty Trách Nhiệm Hữu Hạn Quảng Cáo Phượng Hoàng Công Ty Trách Nhiệm Hữu Hạn Quảng Cáo Phượng Hoàng
7th Floor, 11 Bis Nguyen Gia Thieu St., Dist. 3, HCM City
Quy mô: từ 20 - 49 nhân viên

Ngày đăng tuyển
06/08/2018

Nơi làm việc
Tp Hồ Chí Minh

Cấp bậc
Nhân viên/ Có kinh nghiệm


Kỹ năng
giao tiếp, tiếng Anh tốt, Ms Office

Ngôn ngữ trình bày hồ sơ
Tiếng Anh

Trình độ học vấn
Đại học

Kinh nghiệm làm việc
3 năm

Ứng viên
Nam nữ
Administrative & HR Assistant
Công Ty Trách Nhiệm Hữu Hạn Quảng Cáo Phượng Hoàng
Nộp đơn