HR & Admin Assistant

*Administration:
• Manage the general administration to ensure the smoothly operation in HCM/Hanoi office and the company’s properties and equipment with the good condition of fittings, furniture, office equipment and landscape;
• Manage travel process of General Directors and staff business: air ticket booking, car arrangement, hotel reservation, visa application, make business trip decision;
• Hospitality for VIP or visitors from Corporate or Regional: transportation arrangement, visa application, hotel reservation, …
• Manage operations of Expat:
• Follow up and do renewal Work permit, Criminal record, Temporary Resident Card
• Manage house rental contract
• Manage liabilities and make payments for Hanoi/HCM office expenses such as new property expense, stationery, air ticket fares, hotel fee, telephone fee, internet fee, office rental fee, electricity fee, taxi fee... petty cash control expenses tracking;
• Fire Protection: monitor report required by Fire Protection of local authority. Monitor the Property Insurance to make sure align with Law;
*Human Resources:
• Manage & follow-up Staff Annual leave, Overtime, Time-attendant by manually and by system in order to support monthly Payroll calculation.
• Manage & follow-up Social/Health/Unemployment insurance; Health insurance & Annual health-check for employees.
• Manage Employee PIT code and dependent PIT.
• Manage Labor contract expiration of staffs
• Manage Product allotment and service years recognition of staffs
• Manage Staff profile: always keep info most-updated.
• Recruitment: monitor procedure of recruitment filter resumes and schedule for interviews
• Manage recruitment of temporary/seasonal staffs
• Support HR&Admin Sup in screen CV as inquiries
• Prepare on boarding process and organize orientation training for new comers
• Mainly in charge of recruit temporary staffs within deadline
• Training & Development: schedule and organize the company’s training such as: Code of Conduct & Anti-corruption training: conduct twice per year for employees
• Support HR & Admin Sup in deploying HR project to staff such as Nu You, Yourev,…etc : monitoring and motivating employees to participate, evaluating the outcome.
• Manage Force For Good program: organize FFG activities to attract the donation of staff and make sure all employees participate.
• Manage Trade Union fund and activities: monitor the legal terms & procedure of Trade Union and make report accordingly;
• Organize the in/out-house or off-site activities for staffs: staff meeting, party, celebration and team-building, new year party, birthday…;
• Perform HR report periodically required by Government such as Dolisa Department: monitor the legal reports and procedure required by Labor Law,…
• Any other tasks as assigned by HR & Admin Supervisor.