Legal Assistant

OVERALL VIEW OF THE JOB

The Legal Assistant is responsible for administering information security policies of Hakuhodo. He or she has to ensure the application of Information Sercurity Management (ISM) process on all internal & external parties of the works in progress. This position’s roles also include of supporting internal team on performing ISM procedures, developing & improving ISM process and giving ISM training for staffs, suppliers and collaborators.

JOB DESCRIPTION

30% - Ensure confidentiality policies and procedures in the Company:

• Apply information security management (ISM) process for staff of the Company, personnel of suppliers, collaborators (e.g. advise and support the preparation of required documents relating to ISM for each project); and
• Inspect and improve ISM procedures; and
• Prepare and perform other work related to the ISM when being assigned.

30% - Support other teams with the ISM process:

• Assist in performing work related to ISM (such as checking the job site to avoid the risk of information leakage before starting the job; supervise the ISM compliance of suppliers in high confidential projects (e.g. supervise shooting areas, etc.); and
• Take measures and actions for situations related to the disclosure of confidential information; and
• Other duties assigned.

30% - ISM Training:

• Review and update the ISM materials; and
• Design presentations for the ISM training sessions; and
• Prepare and organize the ISM training sessions for staff of the Company and personnel of suppliers, collaborators, etc.; and
• Synthesize information and make periodic ISM reports to seniors.

10% - Support other legal works when necessary.