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Secretary

Công ty Luật TNHH Baker & Mckenzie (Việt Nam)

Mức lương: Thỏa thuận Nơi làm việc: Tp Hồ Chí Minh, Hà Nội Trình độ: Không yêu cầu Đã hết hạn

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Nộp đơn Lưu việc làm

Mô tả công việc

Enter/close Intapp Time on a daily basis and close monthly time entries before the Monthly Cut-Off Day set by the Hong Kong Chief financial Controller.
Liaise with colleagues and external contacts to arrange travel including booking of hotels, flights, accommodation, visa, passport, etc.;
Lodge claims and allocate reimbursement of disbursements on a daily basis.
Organise and store paperwork, documents and computer-based information;
Run office errands such as document notarization, application submission and clients’ licenses pick up etc., ordering and maintaining stationery and equipment;
Receive, distribute and arrange in-out letters, faxes, mails, packages, documents for supervisors;
Schedule meetings and create agendas;
Translate, type and format documents;
Photocopy, scan and print various documents;
Assist in promoting our service to clients & potential clients e.g. co-ordinate with marketing staff and assist in organization conferences and seminars, arranging clients visits and send our promotional materials;
Be an interim Receptionist and Office Operator to handle all incoming and outgoing calls, welcome guests and arrange meeting rooms.
Coordinate with billing team to issue bill.
Open new matter
Be a communication channel between supervisors and other staff members within the firm.
Support in organising in-house and external events;
Assist in preparing draft reports, draft engagement letters/contracts, quotations, etc.
Others (upon request).
Support internal and external events
Manage client database, marketing database, and CV database
General department organizational tasks
Coordinate trade chambers memberships and relationships, support office members to attend events
Manage marketing profiles of new lawyers
Assist will deal record keeping
Other supporting tasks as required

Yêu cầu công việc

More details will be discussed in the interview.

Phúc lợi công việc

Competitive salary and bonus
Social insurance, health insurance, unemployment insurance according to Labor Laws
Good chance to study and develop career path stably