Receptionist (cum Admin)

Receptionist tasks:

• Receiving incoming telephone calls, documents and transfers to related person.
• Welcome visitors warmly, make sure they are comfortable, instruct them to meet people.
• Receive/Deliver external & internal letters/parcels.
• Arrange for visiting plan for guests (pick up, transportation, accommodation…);
• Arrange suitable transportation for employees' business trips (Ex: Flight tickets, rental cars, taxi tickets, etc.) as required;

Admin tasks:

• Daily meal report for canteen;
• Make sure the office run smoothly, work with suppliers to get the best rate, solve the problems if any (phone, taxi, electricity, drinking water, stationery, express service DHL, EMS, 247, hotel, air ticket, printing, office flower, office cleaning, etc.…);
• Proceed monthly payment for related affairs (telephone, fresh flowers, meal, cleaning service, security's service, vehicles…);
• Coordinate the repair and maintenance of office equipment
• Support, coordinate with other HR members to making plans, organize the internal events (E.g.: Monthly birthday, EOM, Mid-year Party, Christmas, Year-end Party, Farewell Party, etc..);
• Order beverage and food for guests and expats when needed;
• Other ad-hoc jobs assigned by the Superior/BOD.