Company Secretary Manager - Head Office

OB PURPOSE
The Company Secretary Manager is responsible for the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the Board of Directors are implemented. The manager needs to work closely with related corporate departments as well as all business units and Group Companies.
JOB SCOPE
1 - Strategic Management Tasks
• Focus on Corporate governance
• Serve as a confidant and resource to the Board and senior management
• Work with business units to ensure data is properly classified
2 - Key / Functional & Admin Activities
• Provides legal and administrative support and guidance to the Board of Directors
• Ensures that the company complies with all relevant statutory and regulatory requirements
• Ensures that the Board’s decisions and instructions are properly carried out and communicated
• Acts as principal administration officer, liaising with staff, customers, suppliers, media and the Board of Directors; and communications with the shareholders when required
• Executes important documentation on behalf of the company
• Ensuring that statutory forms are filed promptly
• Providing members and shareholders with notice/minutes of meetings and sending copy to every member after meetings
• To ensure that meetings such as the Monthly Operation Review, Business Review, etc. complying with the organization’s governing document and its procedures (e.g. voting)
• To maintain records including past and present office bearers
• Ability to work independently with or without direction and/or supervision
• Ability to prioritize and multitask. Flexibility and adaptability in work approach
• Calmness and clarity of thought under pressure and ability to maintain confidentially
• Scheduling, Agendas, Presentations, Executive Liaisons, Documenting the Meeting