Hồ sơ ứng viên

Administrator Assistant
- Managed diary for Managing Director, scheduled, coordinated meetings, appointments and travel arrangements for department managers.
- Provided general administrative and clerical support including mailing, scanning, faxing and copying for management, maintained electronic and hard copy filing system.

Document Controller
Technical Assurance services
Duties:
- Primary role is to support all Oil & Gas projects (such as Verification services for Thien Ung
Platform, RC1-RC3 Platform, Tho Trang 2, Tho Trang 3 Platform, ThaiBinh Hamrong pipeline, ThaiBinh Development Platform, RC9 Platform, ChimSao-FPSO project, Living Quarter RC3
Platform….etc..)
- Fully conversant with all Microsoft office Tool (Word/Excel/Powerpoint/pdf etc) Use Access database to control DNVGL Project related documents
- Manage, maintain and control all incoming project documents.
- Support discipline engineers to maintain an audit trail for design comments.
- Ensure all documents are actioned by discipline engineers, in timely manner.
- Update/Maintain project status during all project phases (Design, Procurement, Fabrication and Commissioning or Operations).
- Maintain Confidential Records (e.g. Reports / Correspondence).
- Collate and prepare project monthly reports for clients
- Maintain Managers schedule/appointments and arrange all travel arrangements for project engineers.
- Distribute & Monitor incoming mail and responsible for maintaining Customer Satisfaction feedback

Personal assistant for Managing Director
 Duties for Administrative and secretarial services
- Arrange travel, visas and accommodation
- Screen phone calls, enquiries and requests, and handle them when appropriate;
- Meet and greet visitors when required;
- Organize, maintain diaries and make appointments;
- Organize, attend meetings and ensure the manager is well prepared for meetings;
- Take notes or dictation at meetings; provide general assistance during presentations;
- Deal with incoming emails and mails, often corresponding on behalf of your manager;
- Produce, translate documents, brief papers, reports and presentations;
- Liaise with clients, suppliers and other staff on the delegated topics.
 Duties for Accounting and finance
- Monitor the provider payments, expenses, reports in conjunction with accounting
- Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc.
- Perform routine calculations to produce analyses and reports as requested by the manager
- Help oversee and manage individual accounts
- Create, send, follow up on invoices and contracts
- Collect and enter data for various financial spreadsheets
- Review and audit financial statements and reports, ensure all calculations and data entries
are correct
- Suggest changes or improvements to increase accuracy, efficiency, and cost reductions
Executive Secretary & Project Coordinator
Technical Assurance services and Worldwide Inspection services
Duties:
- Responsible to timetable schedule for project
- Coordinate the inspection service in Vietnam and Oversea
- Liaise with clients and manufacturers on project.
- Coordinate vendor inspection and expediting.
- Review incoming inspection reports and submission to Clients.
- Coordinate mob/demob to work location
- Project management support, estimating budget and any duties related to projects
- Manage/Control/Follow-up on inspection reports to ensure timely delivery.
- Ensure the proper deliverables have been reviewed before sending to client
- Follow up to ensure all clients queries/questions are responded to on time
- Follow up to ensure Accounts Receivable are paid on time
- Reviewing the technical report and technical statements before sending to client
Executive Secretary in charge of sale and marketing
Duties:
- Organised sales visits to follow up on leads & opportunities
- Researched and negotiated for the best pricing on hotels, flights etc.
- Managed the sales order book and followed up on opportunities and contracts
- Prepared quotations and contracts.
- Prepare Monthly Working Plan to detail sales effort
- Reviewing Sales performance
- Organised companies participation in trade events & exhibitions
- Ensured that marketing materials were kept current and informative
- Responsible for effective advertising and promotional programs

Business Sales Executive:
- Identify new markets and business opportunities
- Organised sales visits to follow up on leads & opportunities
- Interacting with customer to solve the issues
- Define target & strategy for sales team member
- Provide customers with quotations/ Negotiate with client about the quotation & contract
- Follow up client until get contract
- Get feedback from client after project finish & update sales team report
- Prepared detailed plans for sales, reviewed sales performance and produced sales reports

HR & Office Admin Manager:
- Interview and Recruit experience with managing position
- Experience in managing over 400 staffs and employees.
- Succeed to make a friendly and professional working environment.
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
- Maintains a salary plan by scheduling and conducting job evaluations; preparing pay budgets;
monitoring and scheduling individual pay actions; recommending, planning, and implementing
pay structure revisions
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
- Strong in team spirit build up and personal communication.
- Conflict management and problem solving.
- Succeed to make a friendly and professional working environment.
- Provide general support to visitors
- Other task as BOD required

Duties for Human Resoure Manager:
- Develop recruitment data, candidate pool, recruitment tools, communication channels…
- Interview and Recruit experience with managing position
- Maintains human resource staff by recruiting, selecting, orienting, and training employees
- Propose ideas to improve strategies, policies and human resource management processes.
- Support and advise the Department Directors in human resource management, training, recruitment,promotion,discipline,...
- Advise the Company to restructure the organizational structure of the Department(s) in accordance with each stage of development
- Develop HR management processes and policies
- Succeed to make a friendly and professional working environment.
- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
- Maintains a salary plan by scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions
- Analyze reports, make appropriate plans and orientations for the needs of the group
- Manage personel documents, company documents related to HR
- Ensure and control the implementation of labor regulations and collective labor agreements.
- Update, manage and ensure the accuracy of personnel data in HR information systems and in personnel data
- Other tasks required by management at all levels
Duties for GD Executive Assistant
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate
- Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate
- Interact with customers when appropriate and problem solve
- Preparing documents and reports for presentations.
- Work on a project until it is completed which may, from time to time, require working evenings or Sundays.
- Other tasks required by GD