Hồ sơ ứng viên

Experience

Repsol Vietnam
10/2018 – 01/2023 Ca Rong Do (CRD) Project Executive Assistant
Performing as Asset Executive Assistant and additional tasks as follows:

• Administrative support for CRD Project, Subsurface, Drilling & HSE dept.: correspondences, logistics, travel arrangement for staff & partners;
• CRD document control, set up & maintain filling system, categorize incoming documents for proper storage, support engineers in documentation to vendors, providing vendors with documents related to project cost control;
• Manage Supply Chain Management filling system, maintaining all documents relating to supply chain process in accordance with the company’s quality requirements;
• Coordinator in data transfer to Petrovietnam at project closure;
• Act as Executive Assistant to Business Unit Director;
• Company correspondences handling including for/with JOCs;
• Administrative support for Legal department: assistance and support to Legal Manager as required, filling system organizing, intercompany paperwork arrangement, legal search,..

Repsol Vietnam has been on downsizing process to close business in Vietnam. Additional responsibilities were to support with administration for the whole office and to corporate with legal service vendor in paperwork for office closure process.

Repsol Vietnam
02/2017 – 10/2018 Asset Executive Assistant
(Repsol acquired Talisman Energy from 2017)

• Logistics supports Asset dept. for meetings, business trips, visitor’s visa, air-ticket, accommodations & all associated paperwork;
• Draft correspondences for both internal and external communication and follow up with partners throughout the approval process;
• Coordinate in issuing reports to partners and team weekly meeting updates;
• Liaise with partners/contractors during operations to ensure all relevant paperwork in place; receipt and correct distribution of all relevant data related to ongoing project;
• Filling, distribution of incoming data to relevant team members, ensure all data correctly catalogued and filed within company’s data management;
• Generate authorization for expenditure, ensure correct cost allocation, billing and invoice checking to allow for timely follow up during the payment process;
• Generate material service requisition, purchase service request; authorized request for service, release order for each contract and follow up the status;
• Coordinate with Admin. dept. in dealing with office requirements for the dept.

Talisman Vietnam
01/2012 – 02/2017 Human Resource Business Partner

• Handle expat orientation trips, visits to Viet Nam, coordinate in logistics, flights, accommodation, transportation, visa, etc...
• Expat work permit: process related documentations, keep track of work permit status, transfer of work permit from/to JOCs, provide JOCs sufficient document for their work permit process.
• Handle expat administration including arrange culture training, payroll, house lease, security contracts and other logistics related services;
• Coordinate with Admin. dept., Supply Chain Management dept., Finance dept. in providing requested information, paperwork related to expats issues;
• Play back-up role within HR dept.

Talisman Vietnam
10/2010 – 01/2012 Senior Secretary cum HR Assistant

Additional tasks as HR Assistant as follows:
• Administrative support to HR department including logistics for expat mobilization, coordinate with insurance company, organizing annual company trip, year end party, etc;
• Monthly expat payroll: process paperwork, coordinate with Finance dept., calculation, supporting documents, pay slip, etc;
• Documentation process to Government agents for both nationals and expats including Social Insurance, Health Insurance, Labor report to Dept. of Industry and Trade & Dept. of Labor, Invalids and Social Affairs;
• Set up & maintain filling system, online vacation tracking system;
• Support expat house lease, security contracts & other related services;
• Correspondence response handling;
• Support recruitment process

Talisman Vietnam
12/2008 – 01/2012 Senior Secretary

• Personal Assistant to Chief Representative;
• Manage the filing system for the Business Development department (BD dept.);
• Logistics for BD dept. including air fares, transportation, accommodation, ect;
• Correspondence response arrangement to partners;
• Logistics for internal and external meetings;
• Coach and mentor less experienced secretarial help desk staff;
• Assist the BD Dept. in the preparation of slides and presentations;
• Perform other administrative tasks

RMIT University
10/2004 – 12/2008 Corporate Training Coordinator

• Main contact for client’s course administration and requirements;
• Client recommendations on appropriate services & products, course delivery;
• Client approaching for sale & marketing purposes;
• Prepare training proposal to clients; daily update client database;
• Report on client enquiries in order to assist product development;
• Supervise administration of the corporate training in Hanoi campus;
• Arrange department’s events
• Manage teaching resources inventory, translate training materials;
• Supervise daily tasks of Corporate Training Assistants.

RMIT University
06/2002 – 10/2004 Corporate Training Assistant

• Assist administrative tasks;
• Provide information to clients on corporate services;
• Arrange logistics for training courses; organizing training rooms, seminars;
• Keep track and arranging documents on trainer’s payment;
• Maintain client services database; reporting on client services activity;
• Manage the office filling system;
• Arrange accommodations and air ticket for staff and trainers.

RMIT University
01/2001 – 06/2002 Library Officer

• Newly establishing and managing of record system in the Learning Resource Center;
• Establishing and managing of helpdesk for students;
• Recommendation required resources to the Learning Resource Center.

ila English Training Center
1998 – 2001 Administrative Assistant & Program Officer

• Assisting the Academic Director with day-to-day operation;
• Ordering teaching materials;
• Preparing and submitting Teaching Hours Report to Accountant;
• Preparing and providing teaching schedules to teachers and Academic Director;
• Liaise with clients and reports to clients;
• Certificate issuances to students;
• Updating the School-soft (the software manages student information);
• Organizing filling systems.

Lawyer Practicing Certificate
To be completed in 2023
Judicial Academy

BA – Business Law
2018 – 2021
HCMC Open University

BA – English
1994-1998
HCMC Open University

BA – Business Administration (Foreign Trade)
1993-1997
HCMC University of Economics

Diploma - HR Professional
2015 - Certified by ARTDO International