Hồ sơ ứng viên

Position: Logistics Executive Cum Administration for Project Cargo (Jan 2012 – Jul 2017)
 Import:
 Cooperate with Purchasing Department to get import shipment information (get the quotation, make contract, contact with Supplier Foreign to get the delivery schedule, documents)
 Set up plan for import shipment follow production schedule
 Prepare documents for customs clearance for receiving goods to factory: translate the description of goods from English into Vietnamese, check HS code for tax, and making other related documents for customs clearance
 Prepare documents for applying import license if MVN is going to import special goods
 Provide shipment details to other departments (sale dept., accounting dept., warehouse dept.)
 Prepare documents for paying import tax to Government
 Work with factory & Forwarder closely to make sure that material arrive on time without any delay
 Manage & Co-ordinate with forwarder & Sub Contractor to make sure that customs clearance run well
 Push warehouse to unload imp container to avoid pending
 Advise to factories if any arising problems when receiving goods (lack of quantity or bad quantity) and follow to solve that matter
 Coordinate with Warehouse and Accounting to check final goods inventory
 Export:
 In charge of all activities related to export Finished Goods to customers, logistics for export, customs clearance, customs liquidation of materials
 Work closely with Sales Department & Production Department to prepare for Export schedule and documentation.
 Contact shipping company to check shipping charges and book space
 Prepare shipping documents for export: invoice, packing list, sale contracts, country of origin, BL
 Purchase insurance, book fumigation
 Communicate with carriers/ports to support empty cont. and extend close time for export shipments
 Check for the best rate, transit time and suitable carrier to use
 Ensure that goods are packaged appropriately
 Be responsible to obtaining, preparing and checking all necessary documents required to ensure that the documents meet the requirements of national customs authorities or any other regulatory body
 Work with carrier/port to solve damaged container at port and get back insurance cost for damage cargo
 Deal with other department to process export shipment smoothly
 Check with Production Department loading capacity to inform 3PL to arrange plan for export shipment
 Give solutions for problems occur with customers’ shipments
 Administration for Project Cargo
 Depend on the type of goods and the customers’ needs, import /export managers will be required to organize the best means of transport, be it by
 Be responsible for planning transport routes and means
 Be required to research the best transportation means, routes and any special requirements in the handling and care of goods under transport
 Be charged with responsibility for ensuring that goods are safely and efficiently transported
 Make sure that cost-effective measures are taken into account
 Be responsible for negotiating contracts for transportation and handling
 Oversee the delivery of goods in accordance with customer specifications and ensures that deadlines are met
 Take responsibility for dealing with all third parties involved in the operation as well as makes and collects payments
 Support Finance and Operation team to correct PO, invoice if it is wrong
 Support sales team to meet their requests: check PO and shipping status, calculate ship fee, provide any info relating to merchandise
 Deal with carrier/forwarder, trucking service to waive or reduce rate & extra cost
 Make report for monthly transit goods
 Contact, discusses with Customer all information about Commodity, Transportation
 Liquidation:
 Make schedule for Liquidation Documents
 Make “balance sheet” to the Customs
 Cooperate with Accounting Department to make the liquidation
 Compare material use in norm with Ware House data
 Domestic:
 Work closely with Product Department to prepare for booking plan
 Check for the best rate, transit time and suitable carrier to use
 Collaborate with Sale department to made the transportation method & estimate the transportation fee for Bidding Project.
 Make daily & weekly report of import & export status for General Director
 Other tasks:
 Update import and export schedule everyday: received goods, transit goods, near shipment
 Record all import-export documents in hand file orderly for checking anytime
 Monthly report for accounting dept.
 Check and confirm debit notes involved to import-export charges
 Manage container/booking on board as ETD
 Make monthly report to manager (logistics cost saving / Logistics Metrics, forecast container….)
 Report Logistics status to Manager daily/ monthly (control Logistics cost, cost saving, Priority Log report, Dem/Det report….)
 Work and solve with industrial park management for any trucking issue.
 Check quotation and comparison price for trucking, carrier, FWD with the best cost and work with Legal to make the contract with them.

Logistics Executive cum Purchasing Staff
 Import:
 Set up import plan to make sure goods will be received timely
 Issue sale contract and send to factories for each shipment (need for customs clearance)
 Contact with shipping companies to get information about shipments. Prepare documents for customs clearance for receiving goods: translate the description of goods from English into Vietnamese, check HS code for tax, and making other related documents for customs clearance.
 Manage & Co-ordinate with forwarder & Sub Contractor to make sure that customs clearance run well. Prepare documents for applying import license if shipment is going to import special goods
 Advise to factories if any arising problems when receiving their goods (lack of quantity or bad quantity) and follow to solve that matter. Solve all arising problems related to import goods
 Control supplier and saved cost.
 Export:
 Request to sales dept. to check available stock or order goods from suppliers. Follow with warehouse to confirm when the packing will be finished to make export plan. Contact shipping company to check shipping charges and book space. Update shipping schedule and co-ordinate to Booking Department to ensure that all documents sent by customer are in correspondence with booking information
 Prepare shipping documents for export: invoice, packing list, sale contracts, country of origin, BL
 Check the debit note & make the payment request to Forwarder.
 Balance debit note with Suppliers & FWD
 Solve all arising problems related to export goods
 Control supplier and saved cost.
 Purchasing
 To make the Purchase Order to supplier and follow delivery time according to ETD.
 Cooperate with QC to contact to supplier if having any relating problem and following corrective action.
 To take quotation and make comparation before make final decision.
 To make supplier evaluation offsite 2times/year.
 Import-Export Service
 To receive customer complaint relating import-export then investigate the root cause then give corrective action for all problem.
 To make report to send customer.