Ngành nghề
Nơi làm việc
Vũ Thị Hồng Vân
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25
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Nhân viên/ Có kinh nghiệm
Hà Nội
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❘ Nhân sự - Hành chính - Thư ký
❘ Chăm sóc khách hàng
❘ Bất động sản
❘ Quản trị điều hành
❘ Trợ lý
Kinh nghiệm làm việc
Từ 2020 đến hiện nay: Quản lý tại Westlake International Company Limited (Owning company of Pan Pacific Hanoi - No.1 Thanh Nien Road, Ba Dinh, Hanoi
EXISTING TASKS OVERVIEW (January 2009 – Now)
as Property Manager of Westlake International Company Limited reported to General Director and Singapore Head Office with monthly lease status report
1. Daily tasks:
1.1. Being in charge overall responsibility to the management system and the operation, services provided to the tenants with the internal regulations set up for the retails and office tenants by coordinating with security department, housekeeping department, engineering department, finance department during the lease term of the tenancy agreement.
1.2. Implementing and updating new regulations if needed towards the tenants
1.3. Monitor for ensuring the observation of tenant’s obligations as stated in the lease with terms and clauses of the lease agreement are in force from time to time.
1.4. Recording and attending to all tenants’ complaints in a professional way.
1.5. Setting up the fitting out guideline for the fitting out works and site restoration of retails and office tenants.
1.6. Monitoring the tenant’s contractor with the fitting out works as well as the site restoration of the tenant such as contruction deposit, premilinary design drawing, guidance for Fire Fighting design inside the leased premises to be in compliance with the Fire Regulations imposed by the authority.
1.7. Making the draft Letter Offer to Lease and Lease Agreement for the perusal and approval and/or instructions from General Director and directly to negotiate with potential tenants as well as to negotiate with existing tenant for renewing the lease upon the expiry date.
1.8. Planning and searching for new tenant in case the existing tenant not to renew the lease upon the expiry date.
2. Monthly tasks on the month-end:
2.1. Making monthly financial statement including:
2.1.1. Cash flow summary
2.1.2. Profit and lost summary
2.2. Making leasing report with analyses of income, comments on obstacles (if any), potential risks (if any)
3. Quarterly task:
3.1. Making Board of Managerment Paper on lease status, revenue report in review with the leasing market for the General Director.
3.2. Attending the Board Management Meeting of the Owning company.
3.3. Making next year budget for the approval of Board of Management by end Q2 and/or mid Q3:-
3.3.1. on rent revenue of the existing fiscal year versus the last year rent revenue, forecast the rent revenue of the existing year, and
3.3.2. on expenses: such as M&E maintenance, cleaning, pest control, decoration, construction works and/or repairing works, if any.
4. Year-end task:
4.1. Making yearly report for the 12-month rent revenue.
as Property Manager of Westlake International Company Limited reported to General Director and Singapore Head Office with monthly lease status report
1. Daily tasks:
1.1. Being in charge overall responsibility to the management system and the operation, services provided to the tenants with the internal regulations set up for the retails and office tenants by coordinating with security department, housekeeping department, engineering department, finance department during the lease term of the tenancy agreement.
1.2. Implementing and updating new regulations if needed towards the tenants
1.3. Monitor for ensuring the observation of tenant’s obligations as stated in the lease with terms and clauses of the lease agreement are in force from time to time.
1.4. Recording and attending to all tenants’ complaints in a professional way.
1.5. Setting up the fitting out guideline for the fitting out works and site restoration of retails and office tenants.
1.6. Monitoring the tenant’s contractor with the fitting out works as well as the site restoration of the tenant such as contruction deposit, premilinary design drawing, guidance for Fire Fighting design inside the leased premises to be in compliance with the Fire Regulations imposed by the authority.
1.7. Making the draft Letter Offer to Lease and Lease Agreement for the perusal and approval and/or instructions from General Director and directly to negotiate with potential tenants as well as to negotiate with existing tenant for renewing the lease upon the expiry date.
1.8. Planning and searching for new tenant in case the existing tenant not to renew the lease upon the expiry date.
2. Monthly tasks on the month-end:
2.1. Making monthly financial statement including:
2.1.1. Cash flow summary
2.1.2. Profit and lost summary
2.2. Making leasing report with analyses of income, comments on obstacles (if any), potential risks (if any)
3. Quarterly task:
3.1. Making Board of Managerment Paper on lease status, revenue report in review with the leasing market for the General Director.
3.2. Attending the Board Management Meeting of the Owning company.
3.3. Making next year budget for the approval of Board of Management by end Q2 and/or mid Q3:-
3.3.1. on rent revenue of the existing fiscal year versus the last year rent revenue, forecast the rent revenue of the existing year, and
3.3.2. on expenses: such as M&E maintenance, cleaning, pest control, decoration, construction works and/or repairing works, if any.
4. Year-end task:
4.1. Making yearly report for the 12-month rent revenue.
Từ 2007 đến 2008: Thư ký tại Westlake International Company Limited (Owning company of Pan Pacific Hanoi - No.1 Thanh Nien Road, Ba Dinh, Hanoi
EXPERIENCED TASKS OVERVIEW (September 2007 – December 2008)
as Confidential Secretary of Westlake International Company Limited, reported to General Director
1. Handles daily general administration matters and liason with Joint-Venture partners, authority offices, tenants, visitors and contractors including relevant staff of the hotel operator under supervision of the General Director.
2. Attend to daily general correspondences, translation work and accounting support for the Company and liason required with the Joint-venture partners as directed.
3. Provide interpretation and translation at meetings or for documents from third parties.
4. Assist to coordinate the Board of Management meetings, recording the Minutes accurately for translation and subsequent distribution to Directors.
5. Performs other related official duties as instructed by the General Director or Deputy General Director
6. Assist the Chief Accountant to perform finance work including its related works such as Budgeting, Analysis, Billing, Banking, reconcilation work, basic audit, taxation and general ledger within the company and preparation of reports as required by the Chief Accountant. Assist in the consolidation of finance reports including the maintenance and reconciliation of owner assets in accordance with set policies and procedures.
7. Attend to general enquiries on company products and conducts site inspection including preparations for lease proposal and lease agreements when required.
as Confidential Secretary of Westlake International Company Limited, reported to General Director
1. Handles daily general administration matters and liason with Joint-Venture partners, authority offices, tenants, visitors and contractors including relevant staff of the hotel operator under supervision of the General Director.
2. Attend to daily general correspondences, translation work and accounting support for the Company and liason required with the Joint-venture partners as directed.
3. Provide interpretation and translation at meetings or for documents from third parties.
4. Assist to coordinate the Board of Management meetings, recording the Minutes accurately for translation and subsequent distribution to Directors.
5. Performs other related official duties as instructed by the General Director or Deputy General Director
6. Assist the Chief Accountant to perform finance work including its related works such as Budgeting, Analysis, Billing, Banking, reconcilation work, basic audit, taxation and general ledger within the company and preparation of reports as required by the Chief Accountant. Assist in the consolidation of finance reports including the maintenance and reconciliation of owner assets in accordance with set policies and procedures.
7. Attend to general enquiries on company products and conducts site inspection including preparations for lease proposal and lease agreements when required.
Từ 1995 đến 2007: Thư ký tại South East Asia Brewery Limited
EXPERIENCED TASKS OVERVIEW (September 1995 – August 2007)
as Secretary to Technical Director cum Deputy General Director of Technical Department of South East Asian Brewery Limited
1. Handle daily general administration matters as the secretary such as daily general correspondences, secretarial and administrative tasks.
2. Attend to and record daily technical meeting between Technical Director and other technical departments, i.e., Quality Control Department, Fermentation Department, Brewhouse, Bottle Parkaging Line, Keg Parkaging Line, Utilities and Engineering Department, Warehouse, Waste Water Treatment Plant.
3. Attend to and assist as translator with the quarterly technical inspections from Carlsberg A/S Denmark.
4. Translate all technical document related to brewing technology, mechanics, production and parkaging lines
5. Coordinate with all technical departments for arranging monthly technical meeting, i.e., making presentation, recording and making minutes.
as Secretary to Technical Director cum Deputy General Director of Technical Department of South East Asian Brewery Limited
1. Handle daily general administration matters as the secretary such as daily general correspondences, secretarial and administrative tasks.
2. Attend to and record daily technical meeting between Technical Director and other technical departments, i.e., Quality Control Department, Fermentation Department, Brewhouse, Bottle Parkaging Line, Keg Parkaging Line, Utilities and Engineering Department, Warehouse, Waste Water Treatment Plant.
3. Attend to and assist as translator with the quarterly technical inspections from Carlsberg A/S Denmark.
4. Translate all technical document related to brewing technology, mechanics, production and parkaging lines
5. Coordinate with all technical departments for arranging monthly technical meeting, i.e., making presentation, recording and making minutes.
Kỹ năng
- Professional knowledge: in making report and analysis the lease and rent revenue, making lease agreement, making minutes on Board of Management meeting, making presentation
- Managerial competence: for tenant management and/or hospitality.
- High independence working competence: high responsibility, ability to work in multi-cultural environment.
- Negotiation skills: strong interpersonal, negotiation skills for liaising with colleagues, clients.
- Professional knowledge for financial accounting: in making billing, banking, payable and receivable management.
- Professional experiences for secretarial tasks: especially as the confidential secretary of Board of Management (BOM Participation, BOM Minutes, BOM Resolution, Bank Signatory, etc.)
- Professional translation competence of technical documents: foodstuff, mechanics, production and/or assembly line.
- Microsoft Word – Microsoft Excel – Power Point, and collection and management of information with IT resources such as databases and spreadsheets.
- Secretarial skill: short hand typing of 65wpm (in both English and Vietnamese).
- Managerial competence: for tenant management and/or hospitality.
- High independence working competence: high responsibility, ability to work in multi-cultural environment.
- Negotiation skills: strong interpersonal, negotiation skills for liaising with colleagues, clients.
- Professional knowledge for financial accounting: in making billing, banking, payable and receivable management.
- Professional experiences for secretarial tasks: especially as the confidential secretary of Board of Management (BOM Participation, BOM Minutes, BOM Resolution, Bank Signatory, etc.)
- Professional translation competence of technical documents: foodstuff, mechanics, production and/or assembly line.
- Microsoft Word – Microsoft Excel – Power Point, and collection and management of information with IT resources such as databases and spreadsheets.
- Secretarial skill: short hand typing of 65wpm (in both English and Vietnamese).
Ngoại ngữ
- Tiếng Anh (Cao cấp)
Học vấn bằng cấp
- University Degree từ 1991 - 1995 tại Đại học Ngoại ngữ - Đại học Quốc gia Hà Nội (ngành học: Khác)
EDUCATION:
Graduated with 1st Degree since September 1995
1. Accounting:-
1.1. Chartered Certified Accountant (“ACCA”) Examination Report by December 2013
1.1.1. Exemption of Paper F.1 to Paper F.4 in session December 2009:-
Paper F.1 - Accountant in Business
Paper F.2 - Management Accounting
Paper F.3 – Financial Accounting
Paper F.4 – Corporate and Business Law
1.1.2. Achieved Paper F.5 – Performance Management in session December 2013
1.1.3. Achieved Paper F.6 – Taxation in session June 2012
1.1.4. Achieved Paper F.7 – Financial Reporting in session December 2012
1.2. Accounting Degree of National Economic University by August 2007
2. English Degree of Hanoi Foreign Language University -Hanoi National University, by September 1995.
Graduated with 1st Degree since September 1995
1. Accounting:-
1.1. Chartered Certified Accountant (“ACCA”) Examination Report by December 2013
1.1.1. Exemption of Paper F.1 to Paper F.4 in session December 2009:-
Paper F.1 - Accountant in Business
Paper F.2 - Management Accounting
Paper F.3 – Financial Accounting
Paper F.4 – Corporate and Business Law
1.1.2. Achieved Paper F.5 – Performance Management in session December 2013
1.1.3. Achieved Paper F.6 – Taxation in session June 2012
1.1.4. Achieved Paper F.7 – Financial Reporting in session December 2012
1.2. Accounting Degree of National Economic University by August 2007
2. English Degree of Hanoi Foreign Language University -Hanoi National University, by September 1995.
Mục tiêu nghề nghiệp
- Mong muốn tìm được chỗ làm ổn định lâu dài