Hồ sơ ứng viên

a. General office administration:
- Supervise and execute day-to-day operations of the administrative activities of the office and all staffs.
- Monitor and control the office supplies (equipment, stationery, furniture, pantry items, …...)
- Monitor office cleanliness activities, general landscape of the office.
- Monitor on the condition of the office facilities including its maintenance. To liaise and coordinate with security of the building to ensure safety for employee working in the office of the building
- Manage and be the key person to solve things related to office leasing.
- Apply and renewal of company license and Expatriates’ Work permit, Visa, etc…
- Maintain a daily meeting arrangement, appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
- Handle requests, feedback, and queries quickly and professionally to all staffs.
- Arrange executive travel, hotel and dining arrangements as needed
- Develop and carry out an efficient documentation and filling system for both soft copies and hard copies.
- Build, update the processes, regulations, guidelines, SOP of the administrative function.
- Implement the administrative activities of the whole company to ensure administrative support for the departments in a timely and complete manner.
- Admin budget management to make sure all admin expenditure is in approval limited.
b. Procurement:
- Vendor management: search & build the vendor source-list, vendor evaluation, vendor selection, negotiation, contracting, keeping in touch after that.
- Purchasing of office supply and project items.
- Receive and carry out purchase requisitions in order to order materials, goods and supplies.
- Price negotiation & Cost down activities. Make effective plans and manage budget for purchasing activities
- Negotiate with the supplier and vendor to obtain the best performance deal for company

a. Office administration services
- Overall manage all admin services for company including: Benefit (accommodation, drivers, taxi, cellphone, employee card, expats supporting…); Travel arrangement (including air ticket, hotel, visa, passport, work permit…); Outsource service (office hygiene and cleanliness, office security, tree feeding, pest control, beverage, stationery ….); Logistics support; Other services (canteen, shutle bus, coffee corner, parking, health-care room,….)
- Leasing management (find location, contract negotiate and expenditure control)
- Manage the filling system of department
- Manage, supervise and support team members to accomplish their job.
b. Office operation
- Ensure all office conditional are good and run smoothly. All office facilities, equipment & infrastructure be maintained and in good conditions
- Maintain the buildings and grounds of an organization, responsible for the security, maintenance and services of work facilities to ensure that they meet the needs of the organization and its employees
- Manage and handle for daily office issues smoothly
c. Purchasing / Procurement
- Manage all office administrative contract, review contract conditions to maximum the benefit for company.
- Search and work with suppliers, follow up company bidding process.
- Maintain and keep the good relationship with business partners
- Manage and evaluate the quality service of vendor/supllier.
d. Office renovation and development
- Ensure seating plan are enough for all staffs to meet company business.
- Work with real estate agencies to search potential location for expanding work space.
- Control rental issues and other related expense within approved budget.
- Make ideas for office layout, concept designing, and/or assist in planning for reconfigured.
- Work with construction suppliers, supervise the project’s schedule to ensure that everything is on timeline
e. Build administrative policies and implement internal engagement activities
- Coordinate with HR to build and implement company policies, standards and procedures related to administrative activities.
- Organize company’s internal events
f. Budget management
- Control all team’s budget to make sure all costs are within approval budget and make sure they are follow the Company’s procedure.
- Advice Department Head on planning and budgeting for department to ensure all team’s goals are run smoothly
g. External relationship
- Build and maintain the relationship with government officer
- Keep the good relationship with landlord and expand relationship with potential suppliers/vendors
h. Department head assistant
- Organize and schedule meetings and appointment of department head.
- Follow up and coordinate with other teams to ensure all tasks driving smooth and meet deadline

a. Procurement
- Search the potential/reliable suppliers, vendor. Proceed the procedure follow company’s regulation. Determine and implement method of procurement to follow scope of authority.
- Manage, coordinate and negotiate with suppliers/vendors to meet/ensure company goals
- Evaluate, select the right suppliers and prepare appropriate legal contracting to drive suppliers to deliver the best products and services to achieve company savings/cost avoidance and cost effectiveness.
- Build and maintain the good relationship with suppliers to obtain good cooperation, supportive spirit.
b. General administration
- Overall manage administrative/G.A works including: Travelling (book hotel, air ticket), support for expats (Visa, passport, resident card, work permit), Accommodation (house rental, hotel for expats and staffs); Transportation (car rental, shuttle bus, taxi), Utilities (catering); Outsource services (legal consultancy agencies, advertising agencies, cleaning, security, pest control, tree feeding, periodically environmental reports agencies, etc.., ); Other income management (cartoon, taxi parking fee)
- Control administration cost under budget.
- Check & approve the payment to suppliers by SAP system
- Service suppliers/vendor management, keep tract of services contracts and maintain the good relationship with vendors, suppliers, subcontractors.
- Evaluate staff’s performance, coaching and support then provide guidance to ensure and smooth daily task with best efficiency.

- Cử nhân Quản trị Kinh Doanh (Năm tốt nghiệp 2011)